Camera-ready instructions

Once you have received your acceptance notification, there are necessary steps you have to complete to prepare your final submission for publication. All the details are available here: Please contact the publications chairs ( if you have any questions.

The instructions below will help you in formatting the camera-ready version of your paper. Please, read all of them carefully before submitting it. This flowchart summarizes all steps required to complete this process:

Flowchart CHItaly 2023

General tips

  • ACM provides best practice guidelines for the submission process with TAPS:
  • The eRights form will be available some days after receiving the final notification, accordingly with the contribution deadlines (papers, demos and posters, workshop).
    You can still verify the majority of the other requirements prior to receiving the eRights form and TAPS link. After receiving the eRights form, you have to complete it to receive the TAPS link (see the flowchart above for more details).
  • Have you completed the ACM e-Rights review form for your submission? Did you check that all the information in that form is correct?
    We emphasize that authors should agree to video recording in the e-Rights form to attend the conference. If you have not received an email from until a week before the initial TAPS submission deadline, check the contact author(s)’s junk or spam email folders and complete the form promptly. If the e-Rights review form can not be located, email the Publication Chais ( with your Paper ID number, title, and correct contact author’s valid email address.
  • All submissions must comply with the ACM SIG proceedings templates and formatting.
  • Be sure that all 3rd party material is properly documented. Please review the copyright policy.
  • After completing the e-Rights form, you will receive an email from with a link through which you can access TAPS. Have you received this email? If not, check the contact author(s)’s junk or spam email folders. If the access link can not be located, email with your Paper ID number, title, and correct contact author’s valid email address.
  • Submit your paper to The ACM Publishing System (TAPS) using the link sent to you by email.
  • If you have questions or problems, please contact the proceedings co-chairs at the following email address:

Submission deadlines


  • Initial submission to TAPS: July 7th, 2023 (AoE)
    By July 7th, the authors need to upload the Camera Ready version on TAPS. This initial submission is intended to ensure that everything functions correctly and to identify any potential issues.
  • Final submission addressing TAPS issues (if any): July 31st, 2023 (AoE)

POSTERS and DEMOS (more details to be provided):

  • Camera-ready deadline: July 31st, 2023 (AoE)
  • Final submission addressing TAPS issues (if any): July 31st, 2023 (AoE)

WORKSHOPS proposals (more details to be provided):

  • Camera-ready for workshop summary: July 31st, 2023 (AoE)
  • Final submission addressing TAPS issues (if any): July 31st, 2023 (AoE)

We kindly encourage the authors to start the submission process as soon as possible, to tackle any issue with TAPS well before the final deadline.

ACM Templates for Camera Ready

Your camera-ready submission must be formatted according to the ACM SIG proceedings format. This is the same format you have already used for the original submission (as in the CHItaly’s call for papers), but you may need to perform some minor changes, detailed below. Further, the authors are required to include a proper classification for the paper according to the ACM Classification System (CCS). Additional information on how to use CCS is available in this dedicated webpage.
Additionally, when including the information for each author (e.g., name, institute, email, etc.), remember to include the ORCID (mandatory) – more details are available on the ACM dedicated webpage.


For more information on using LaTeX to prepare your article, please see Preparing Your Article with LaTeX.

Moreover, you should keep the following in mind:

  • Only one file should have a \documentclass{} command in it.
  • If you are including any LaTeX packages in your article, they must be part of the list of accepted packages.
  • You need not include any of the ACM article class files (acmart.cls, etc.)
  • Figures and images to be included can be in the “source” folder, or in a folder within the “source” folder, as long as the paths to those resources in the LaTeX files are correct.
  • You need to include the rights commands sent to you when you completed your rights form to the source of your article before delivering it to TAPS.

Microsoft Word

For more information on using Microsoft Word to prepare your article, please see Preparing Your Article with Microsoft Word.

Please note that it is very common to experience issues with the word template. The TAPS assistance is ready to help you but this process might require several iterations. Please, start the camera-ready process as soon as possible and avoid waiting until the last minute to upload your files on TAPS.

If you are using Microsoft Word to prepare your article, you should keep the following in mind:

  • You need to have started with the “submission” template, attached the “master” template to it, and successfully tagged and linked all citations, references, and links to tables and figures.
  • You must successfully validate your document in Word before submitting it to TAPS.
  • You do NOT need to include any rights information in the Word source; TAPS will transfer that information from the rights form you completed to the HTML5 and PDF versions of the article that it generates.

Paper Metadata

  • Double-check that your title and abstract fields in the TAPS submission page match the text in your paper.
  • Be sure that the title is in Initial Caps. Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for, …), and prepositions (of, to, in, on, …).
  • Insert the author’s name, affiliation, and email in the paper.

Accessibility Guidelines

While working on your final document, please keep the following in mind:

HTML proofs should support most accessibility features, but TAPS does not yet fully support automatic integration of accessibility features into your PDF proof.
When you receive your proofs for approval, you may update the PDF document with accessibility features and return it by attaching it in a reply to the original email.
For making your PDF accessible, please reference the SIGCHI “Guide to an Accessible Submission” and the “Accessibility and Ethics” CHItaly web page.

Camera-Ready Submission

You should submit a single ZIP file containing ALL your source files (e.g., *.tex, *.bib, *.sty, and all figures for Latex Users or the .docx file for Word users). To upload these files into TAPS, follow the instructions presented in the video tutorial (also reported below) or in this document. Before uploading the ZIP file and if you used Word, please, double check to have completed the validation, as mentioned above (in the “ACM Templates for Camera Ready” section).

The contact author will receive the ‘Notification to upload your paper to the ACM TAPS’ email from TAPS, in which the system will ask you to submit your source files and provide a unique link through which you can access TAPS (your specific author dashboard). In the top of your author dashboard TAPS provides the information about “Proceeding Acronym”, “Paper ID” and “Title of Paper”. You can upload a zip file in TAPS for further processing and the ZIP file naming should be like ProceedingAcronym– It is important to follow strictly all the instructions of file structure and naming of the zip file that should be uploaded on TAPS.

The publishing system automatically produces the traditional PDF output as well as ACM’s new responsive HTML5 design. Within 24 hours after submitting the .zip file, the contact author will receive the ‘PDF and HTML Proofs: available for review’ email notifying that the proofs for the published versions of your paper (both PDF and HTML5 versions) are available for your review and approval. Note that TAPS will generate the output PDF using the double-column format, which follows the “sigconf” proceedings template. TAPS receives the information from ACM’s system regarding which composition layout needs to be followed for the papers in your proceedings (i.e., “sigconf” in this case) and applies the required style internally.

If you find that the PDF and/or HTML file(s) did not convert correctly, follow the instructions presented in the author dashboard.

Should you have any questions or issues going through the instructions above, please contact support at for both LaTeX and Microsoft Word inquiries.

Publication in the Proceedings

To include your paper in the proceedings of CHItaly 2023 and to schedule your presentation in the conference program, at least one of the authors MUST register for the conference. Additionally, authors are required to attend the conference (remotely or in-person) to present the work. Make sure to use the same email address used in your paper when registering. This will help us showcase speaker profiles alongside their paper.